Smart Scheduling

The calendar chaos nobody prepares you for.

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OGA SAAS
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OGA SAAS
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OGA SAAS
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OGA SAAS
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Chapter 1 of 7: "The Calendar Chaos"
What if your schedule just... worked?

What Smart Scheduling Does

Smart Conflict Detection

Double bookings are impossible. The system checks every teacher, room, and student before confirming a slot. If there's a conflict, you know before it happens.

Mon 4:00 — Guitar (Room A) ✓
Mon 4:00 — Piano (Room A) ✕ Conflict
Mon 4:00 — Piano (Room B) ✓ Auto-moved

Automated Reminders

Every student gets a reminder 24 hours before and 1 hour before their lesson. No-shows drop to near zero. You never send a reminder text again.

24hr reminder sent to Tommy
1hr reminder sent to Tommy
Tommy arrived on time

Multi-Room Scheduling

Run concurrent classes across all your studios. The system assigns rooms automatically based on availability and class size.

Room AGuitar Group
Room BPiano Private
Room CDrums Lesson

Student Self-Service

Students reschedule through their portal within your rules. No more back-and-forth texts. You set the policies, they handle the rest.

Can I move Tuesday to Thursday?
Thursday 4pm is available. Confirmed!
Rescheduled. Both calendars updated.

Teacher Availability Matching

Set each teacher's available days, hours, instruments, and lesson types. The schedule generator only assigns them where they fit.

Sarah Mon-Thu, 3-8pm, Guitar/Ukulele
James Mon-Fri, 2-7pm, Piano/Theory
Schedule generated: 0 conflicts, 100% coverage

Real-Time Calendar

Your schedule updates instantly. Changes sync across the portal so teachers and students always see the latest version.

Lesson moved → Calendar updated
Teacher notified → Student notified
Everyone sees the same schedule

How It Works

1

Set Your Schedule

Configure operating hours, rooms, teachers, and preferences. Takes about 10 minutes.

2

The System Fills Your Week

Smart scheduling assigns teachers to rooms, checks conflicts, and builds your optimal week.

3

Students Get Reminders

24-hour and 1-hour reminders go out automatically. No-shows drop. You teach.

What's Included

Up to 10 classes
Basic reminders
Multi-room scheduling
Student self-service
Teacher availability matching
Up to 50 classes
Full reminders (24hr + 1hr)
Multi-room scheduling
Student self-service
Teacher availability matching
Unlimited classes
Full reminders (24hr + 1hr)
Multi-room scheduling (5 rooms)
Student self-service
Teacher availability matching
Unlimited classes
Full reminders (24hr + 1hr)
Unlimited rooms
Student self-service
Teacher availability matching

Questions?

How does the smart scheduling work?
It uses your teachers' availability, room capacity, and student preferences to auto-generate a conflict-free schedule. Set it once, tweak as needed.
Can students reschedule themselves?
Yes! Through their student portal. You set the rules (how far in advance, which slots are open) and they handle the rest. No more text tag.
What about no-shows?
Automated reminders go out 24 hours and 1 hour before every lesson. Schools using OGA SAAS see no-shows drop by over 90%.

Ready to stop staring at spreadsheets?

Your schedule should run itself. Let it.

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