Leads get scored and followed up. Schedules generate themselves. Attendance is tracked. Students level up automatically. Emails send on schedule. You focus on teaching.
Studio owners spend hours every week on tasks that should happen automatically
These run in the background 24/7 so nothing falls through the cracks
Turn inquiries into enrolled students without lifting a finger
Every new lead gets a score from 0-100 based on contact info, interactions, email engagement, and meeting attendance. Scores decay weekly if a lead goes cold.
Real-timeWhen a lead's score drops below threshold from inactivity, they get a re-engagement sequence: a reconnection email immediately, followed by a special offer 7 days later.
Weekly CheckAfter a trial lesson, leads automatically get a "How Was Your Trial?" email on day 1 and a conversion push on day 5. Turns warm leads into enrolled students.
Auto-EnrolledWhen you convert a lead, all interaction history, notes, and contact info transfer to their student profile automatically. Nothing is lost in the transition.
One-ClickNew leads are automatically checked against existing records by email, phone, and name. Duplicates are flagged before they clutter your pipeline.
Real-timeAutomated schedule building, reminders, and attendance tracking
Define a lesson (day, time, duration, room, instructor) and the system generates weeks of recurring calendar events automatically. Room conflicts are checked before creation.
On-DemandClone an entire week or term schedule to new dates with one click. Automatic day offset calculation and conflict detection for rooms and instructors. Skips conflicts without blocking.
One-ClickStudents and parents get an email 24 hours before their lesson, then a short reminder 1 hour before. Configurable per-organization. Duplicates are prevented automatically.
Runs HourlyWhen a student misses class, they enter a 2-step email funnel: a "Sorry We Missed You" message on day 1 and a reschedule nudge on day 3. Fully automatic.
Auto-EnrolledFinished classes with no attendance record? The system auto-marks all registered students as absent. Consecutive absences are tracked and low-attendance students are flagged for intervention.
Daily CheckBefore any lesson is created or moved, the system checks for room double-bookings and instructor overlaps. Conflicts are blocked or flagged before they cause problems.
Real-timeWhen a spot opens up in a full class, the next student on the waitlist is automatically moved to registered. No manual checking or shuffling required.
Auto-EnrolledMulti-step funnels, scheduled campaigns, and smart newsletters
Schedule email campaigns and they process automatically. Audience lists build on the fly from 8 segment types, templates merge with student data, and sends are queued and tracked.
On ScheduleYour monthly newsletter builds itself from real data: new enrollments, lesson milestones, skill achievements, and upcoming events. Just review and send.
One-ClickThree pre-built funnels (no-show, stale lead, post-trial) process automatically. Each step fires on schedule with configurable delays. Add your own custom funnels too.
Daily CheckAll emails flow through a centralized queue with priority levels. Stuck emails auto-retry up to 5 times. Failed sends are logged with full error details for troubleshooting.
Self-HealingAdaptive learning paths that evolve as students grow
When a student completes all required skills in their current level, they automatically advance to the next one. Speed requirements and skill thresholds are fully configurable.
On CompletionPractice sessions are generated based on each student's weakest skills using spaced repetition. The system prioritizes skills with the lowest completion percentage for maximum growth.
AdaptiveStudents earn achievement badges automatically when they reach 100% on a skill. Gamification keeps engagement high and gives teachers clear progress visibility.
On CompletionA composite engagement score calculated from attendance (30%), practice (20%), and achievements (20%). Identifies at-risk students before they drop out.
Daily CalcPayments, usage tracking, and platform management on autopilot
Stripe handles recurring charges automatically. Package changes, failed payments, refunds, and disputes all sync instantly via 12 webhook events. Payment failure emails go out automatically.
Real-timeTrial users get automatic email reminders at 3 days and 1 day before expiration. Expired trials are suspended gracefully with a clear upgrade path.
Daily CheckStudent counts, storage, and email sends tracked daily. Automatic warnings at 90% usage with add-on suggestions. Hard limits prevent overages and recommend upgrades.
Daily CheckNew signups get their own subdomain, database isolation, email templates, and branded portal instantly. No manual provisioning needed.
InstantSee how each funnel processes step-by-step, completely hands-free
Everything is connected natively - no middleware required
Zapier ($20/mo) + MailChimp ($45/mo) + HubSpot ($40/mo) + custom scripts
All automations built in. $0 extra.
Because your CRM, email, scheduling, and billing live in one system, automations just work. No API keys, no webhook debugging, no broken Zaps at 2 AM.